Guide
How to schedule a film shoot
To schedule a film shoot in InteScene, break down your script first, then drag scenes from the Unscheduled rail onto shooting days using the board, stripboard or calendar view. You can ask the AI scheduler to propose an optimised shooting order that weighs cast availability, location grouping, travel time, interior or exterior, time of day and real sunrise and sunset daylight, while the live conflict engine continuously flags cast double-bookings, illegal turnarounds, over-length days and missing meal breaks, each with a plain-English fix.
Break down your script first
Scheduling reads from your breakdown, so run the AI scene breakdown before you start. With each scene linked to its cast, locations and elements, the scheduler knows what every strip needs and can check for clashes as you build the plan.
Drag scenes onto shooting days
Open the Schedule and plan the shoot the way a 1st AD does: drag scenes from the Unscheduled rail onto days, set the order, and mark scenes as shot. A thin cyan line shows exactly where a strip will land. Page counts and the estimated wrap time calculate themselves as you go.
Switch between board, stripboard and calendar views
Work in whichever of the three synced views suits the task: a drag-and-drop day board, a classic colour-coded stripboard whose strips colour themselves automatically from each scene's interior or exterior and time of day, or a monthly calendar. All three drive one plan.
Generate an AI-optimised shooting order
Click the AI Schedule generator to propose an optimised order. Trained to think like a 1st AD, it weighs cast availability, location grouping, travel time, interior versus exterior and time-of-day grouping, scene complexity, and real sunrise and sunset daylight for your locations and dates. It runs a two-pass pipeline that validates and refines its plan before presenting it as a suggestion for you to accept or adjust.
Check the live conflict engine
Review the conflict panel as you plan. It continuously flags the expensive mistakes, cast double-bookings, actors booked on days they are marked unavailable, illegal turnarounds (too little rest between wrap and the next call), over-length days and missing meal breaks, each in plain English with a suggested fix and a click-through to the exact problem.
Save versions and share dates
Capture a labelled snapshot such as Locked v3 and restore it later, like version control for your shoot. When you are ready, export the whole shoot as an iCal file for Google, Apple or Outlook, or email calendar invites straight to cast, scoped to all days, selected days or just one actor's days.
Frequently asked questions
What does the AI scheduler take into account?
InteScene's AI scheduler proposes an optimised shooting order that weighs cast availability, location grouping, travel time, interior versus exterior and time-of-day grouping, scene complexity, and real sunrise and sunset daylight for your locations and dates. It runs a two-pass pipeline that validates and refines its own plan, then presents it as a suggestion you can accept or adjust.
How does InteScene help me avoid scheduling clashes?
A live conflict engine continuously checks the schedule and flags the expensive mistakes as you plan: cast double-bookings, actors booked on unavailable days, illegal turnarounds, over-length days and missing meal breaks. Each clash is described in plain English with a suggested fix and a click-through to the exact problem, so issues surface during planning rather than on the shoot morning.
Can I save different versions of the schedule?
Yes. You can capture labelled schedule snapshots such as Locked v3 and restore them later, which works like version control for your shoot. This lets you explore a re-plan without losing the current order, and you can export the schedule as an iCal file or email calendar invites straight to cast.
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